Do you have to move your corporate office soon within a strict time frame? Just the thought of doing that with your corporation might give you a migraine. That’s because it’s close to the equivalent of moving several houses full of items at once. Chaos and confusion can easily ensue in this scenario without some serious communication about who does what first. Part of that communication has to also come with your customers to alert them of your change.
Communicating with All Your Departments
When you move, you’ll obviously want to minimize how many days it takes to move everything for the sake of your budget. That’s why it’s essential to send emails, texts or memos to every department so they’ll know what day the move will take place. They also should know the time so there isn’t any waiting around while employees gather their things. With each department knowing in advance, they can gather their belongings in unison so everyone can move things out on the same day.
Be Familiar with the New Building
You should inspect the new building before any moving happens so you’ll know the exact dimensions of each room and where every item will be placed. You should also inspect the elevators in your new building to make sure they hold enough weight to move new furniture in. Some buildings have freight elevators that could help moving in heavier items.
If you happen to move into an older building with no elevators, your moving company should be alerted to this. They may not be happy about climbing multiple flights of stairs, though at least they’ll be prepared.
Take Care of Garbage Before the Move Occurs
When a move occurs in a corporation, a lot of garbage will have to be cleaned out in the process. That’s especially true if your corporation resided in the same building for many years. Unless you’ve upgraded digitally to create less paper clutter in recent years, you’ll still have old paper files, office supplies and other miscellaneous garbage to discard. It’s best to get rid of it all before the moving day occurs so there isn’t an overflow. Be sure to recycle as much as possible, including old office equipment.
Remind Employees of Moving Their Own Things
The moving company you hire won’t be moving every single item from each department. Your employees will have to transport many of their personal items on their own. That includes pictures, plants, any desk items and even the office chair if they bought one on their own dime. These can easily be transportable in the employee’s car, assuming they have the space. If not, they’ll have to hire someone to transport the items to your new location.
Keep in mind that cabinets containing private information may also have to be moved by the employees. In some cases, they may need some supervision from other employees to make sure they stay secure during the move. Make sure those cabinets are locked before they’re transported.
The Quick Transition
Internet lines and most of your office equipment should be up and running the same day you move in so there’s no business interruptions. The worst part of a corporate move is the thought that it’s going to put a gap in helping customers on the phone. Having all your office tech ready to go before the furniture is moved in will make your move seamless without a single angry customer.
Regardless, send all your customers and clients emails, texts or snail mail alerts that your corporation is moving. Doing this a couple of weeks in advance with information on your new address will also prevent any potential of customer confusion.