If you’re running a business where employees work remotely, or are just looking for better ways to improve communications within your office, consider investing in some office tools that support collaboration. These tools can boost productivity and help your teams work together without losing sight of the progress of a project and deadlines. You need tools that make it simple to create projects, assign tasks, and set realistic timelines. You also need office tools that everyone can use with minimal training or experience.
Here are some office tools that can help your team be more collaborative:
Utilizing a cloud storage platform can provide easy access to files when working remotely and can also make it easier for team members to share data without having to save files to a particular hard drive or flash drive. When you are working on a project that involves sharing different types of files and working in a virtual environment, you need team members to have access to a cloud storage system so that they can retrieve files easily.
A simple way for employees to access files and communicate with other team members when they are not sitting at their desk is with a tablet. Tablets can make it easier for employees to set up meetings, send files, and communicate with associates when they are not in their cubicle or office.
Collaboration software programs designed around the Kanban Chart concept can be very valuable for dissecting a project into several stages and keeping track of what has been completed. These are set up as an advanced version of a basic to-do list and can help to keep track of dozens of different tasks and activities that make up a project. This tool can be a good fit for any project that needs to be broken down in stages and requires input or contributions from several team members.
Company Social Networks
Closed social networks designed specifically for companies and groups can improve communications within departments or across different departments. These are designed just like standard social networks, except that they have extra features like a group chat function and a team calendar. Internal social networks can help to boost productivity as team members have direct communication with each other when working on specific projects.
If you are tired of dealing with excessive emailing between departments or within the company, use a collaboration tool that helps you create virtual workspaces. These workspaces can limit the number of workers to a select group so that all communications are handled through one channel. You could assign a workspace for specific projects and only invite key people involved with the project into that workspace to streamline communications.