My todo app is the other half of my brain, and is very important to me, as I’m sure yours is for you. Since receiving the news that my beloved Astrid is no longer going to be functioning, I have been sorting through a variety of todo apps for my iPhone. I am sharing the top 15 that I will consider using, along with the positives and negatives of each.
Remember the Milk
This todo app has a lot of functionality for free. You can tag your todos which sorts them into separate lists, but still allows them to be seen all at once. You can also set a location for the events, an amount of time you think it will take you, and whether it is personal, work, school, home, etc. Marking something read is a little cumbersome, because you have to click on it and then click a check mark instead of having a check mark available on the same page as you see your list. Still, this is forgivable given all the features this app packs.
This app also has a lot of functionality for free. You can select priority, as well as custom folders for each item. Once you have added your lists, you can view it by priority, due date, folder, or recent. As an added bonus, it automatically makes a list of “hot” items that it thinks you should work on first. It also allows repeated tasks. Marking something done is as simple as pressing a check box on the list.
This program has subtasks, which is actually really helpful. It is also very easy to mark a task read or add a task, however, adding information to a task such as a due date, a reminder, or notes cannot be done when you first add the task. Instead you have to add it, and then click on it and add the information. This could get cumbersome if you have a large number of tasks. Marking a task done is simple. You can also work as a group, collaborating with friends through email addresses on one list.
This uses your google account to make a todo list. The free version allows projets, priority, and indent, but not labels or notes. It is convenient in that it has dates for humans, which means you can schedule an event “next Friday” or “every day at 9” and it will translate that into computer speak, so you don’t have to look up the dates. While it doesn’t allow you to do projects per se, it does allow indention, so you could conceivably make an indented list to manage a larger project. Marking a task complete takes two steps, instead of one.
Do it Tomorrow
This isn’t quite a todo list, but it is similar to a todo list. You add tasks you want to do today, and then have the option of moving them to tomorrow. It won’t help you if you need to plan weeks in advance, but if you have a short list of things that need to be done ASAP, this is a great little app. It is very simple to add and mark done tasks.
This app allows you to sync between ios devices, but not between a computer and device. It also has the most extensive helpful tutorial that I have seen. It is also feature-packed, allowing free notes, alarms, tags, repeating events, voice notes, pictures, and urls. It is a little complicated to keep track of all the options, but this is only because there are so many of them available! Marking tasks complete is simple, however.
Seize the Day
This app allows tags, and tagged browsing, as well as free notes. It is relatively simple to add an item, and mark an item done. The browse by tag option makes it possible to make projects, even though it does not specifically call them projects. It also offers the ability to see completed tasks. It has daily reminders as an option. It does, however, display ads, with the ability to pay to turn them off. They did not seem to be too intrusive.
This app offers projects, but doesn’t put tasks from those projects in your inbox, so you need to remember to look at each project daily to make sure you are doing all your tasks. It does offer free notes, and it automatically guesses what task you should be working on next and adds that to a separate list. It also has an “overdue” folder so that overdue tasks stand out and are not confused with today’s tasks. It also has locations, and if you are out, you can ask it if there are tasks to do nearby.
This app allows you to create projects and add tasks to these projects. It also shows you when you are looking at just the icon that you have things that need to be done. Although you cannot look at an inbox and see everything that needs to be done that day, it does tell you whether to bother looking at each specific list for things that need to be done. Adding and checking off tasks are easily done.
This app allows collaboration, reminders, repeating events, labels and subtasks. It does take two steps to mark a task done, or to create a task and give it a due date and time, and tags. I had difficulty figuring out how the tags worked, and never worked out how to create a new one. It allows subtasks, but accessing them requires clicking on the task. It never offers all of the tasks and subtasks that need to be done that day in one place. Still, it is remarkable for a free app.
This app isn’t really a traditional todo list. Instead, it has you vow to do one thing each day. You can only add one thing. It is a very simple app, however, and if you have difficulty getting up the energy to maintain your house, having one task to focus on can be very helpful.
This app is kind of like twitter for todo apps. You write a message including hash tags or @messages, and it converts it into a tagged todo list. You can also increase the importance of a task by adding exclamation marks to the front of it, or add a date by inserting text in brackets. It is easy to add tasks, and mark tasks done, and tasks that are completed don’t go away unless you manually delete them.
Home & Work
This app gives you four preset groups: personal, home, work, and school. You can sort tasks into those four categories, but cannot add more categories. It does give you an inbox that lists all your tasks. It is relatively simple to add a task, but takes two steps to mark it completed. Still, for a simple and free app, this one is pretty good.
This is very simple todo app, which allows users to input tasks and mark them done with a swipe of the finger. It also has due dates available, and alarms. It does not have subquests, but if you are just looking for a simple todo app that will keep track of a list of things to do, this one is my favorite.
For the visual learners, this app is awesome. Your todos are in colored squares which you can manipulate into folders and group together by type. The only unfortunate thing is that this seems to be meant for repetitive tasks rather than one time todo lists. Still, if you have a graphic mind, this can be more useful than the more traditional list format.